Turn an inbound shipment into a planned warehouse receipt.
Connect appointment planning to your shipments. The warehouse, carrier and your teams share the context needed to prepare receipt and agree on next steps when a date changes.
An ETA does not reserve a dock
The shipment is approaching, but receipt still needs organizing: which site will receive the goods, when and with whom? An arrival at the port is not the delivery appointment. Between those stages, teams need to share the right information to prepare for the goods.
OneChain connects appointment planning to the shipment file. The warehouse, carrier and transport team have common context for coordinating receipt: shipment reference, proposed date and information useful to the site.
The shipment’s date changes
A receipt planned for the start of the week depends on an import whose arrival has been delayed.
- Arrival
- Revised transport forecast
- Delivery
- Date to agree with the carrier
- Receipt
- Slot to review with the site
Bring the information together before agreeing on the appointment and its confirmation.
Prepare receipt around the site’s constraints
A time slot makes sense in the context of the expected operation. The site and dock, type of receipt, opening hours and people involved need to be identified. These details help organize the schedule and establish what the team must prepare before the vehicle arrives.
The shipment provides the operation’s references. Planning brings them together with the proposed slot and the information needed to receive the goods. Capacity and booking rules are defined in the workflow selected for the site.
Try it yourself · Interactive demo
Plan a receipt with its shipment context
Review the demonstration schedule and open an appointment to find the site, time slot and associated operation. Use these details to prepare receipt.
Coordinate the next steps when a date changes
A revised arrival date requires the team to review the appointment with the carrier and warehouse. Distinguish the transport arrival, delivery to the site and availability of a receiving slot. These dates are linked, but they describe different stages.
Connecting tracking and appointments prevents a change from becoming two disconnected problems. The decision to move the slot and the confirmation process follow the workflow agreed with the teams.
Assess the work involved in coordination
To evaluate the process, observe the exchanges needed to organize receipt, the appointments changed and the time spent handling those changes. Compare similar sites and operations to understand where the work is concentrated.
A shared schedule gives participants a common reference. Receiving instructions, responsibilities and the quality of incoming information also contribute to preparing a receipt. Work through these elements with the site’s teams.
Prepare your implementation
Details to work through using your flows and organization.
Who proposes and confirms an appointment?
The workflow defines the roles of the carrier, warehouse and transport team. Permissions, required information and confirmation stages are agreed for the sites in scope.
Does a new ETA move the appointment?
An ETA is transport information to review. The decision to change a slot and its confirmation follow the process agreed with the site and carrier.
What should be exchanged with the WMS?
Start with common references, sites, dates and information required for receipt. Fields, exchange direction and frequency are defined in the integration project.
Review how you organize receipts
Look at one site, the people involved and an appointment whose date changed.