Pay what was agreed. Understand what changed.
Reconcile transport invoices, selected offers and shipment documents. Identify the lines to review, understand differences and prepare a decision with the right supporting information.
Control starts with the right reference
An invoice total can look consistent while one line still needs an explanation. Conversely, a difference from the quote may reflect a service actually added during transport. Find the shipment, chosen offer or applicable rate card, then examine the terms that make the amounts comparable.
OneChain brings invoices and shipment references together to make differences understandable. The review concerns identifiable elements: invoiced item, expected amount, currency and supporting document. The team can focus on lines that deserve attention.
A surcharge to explain
A line appears on the invoice received after transport.
- Reference
- Chosen offer or applicable rate card
- Invoice
- Item and amount to reconcile
- Explanation
- Service and shipment documents
Accept a justified explanation or prepare a documented correction request.
Separate extraction from the business decision
Zach prepares document data for covered formats and workflows. That reading helps reconciliation but does not replace judgment about a service. The team retains the decision when a difference requires understanding what happened during transport.
An extracted line becomes useful when connected to the correct shipment and purchasing reference. Item, amount, currency and supporting document provide the reviewer with elements to compare. The checks to perform are defined with your team.
Try it yourself · Interactive demo
Trace a line back to its purchasing reference
Review amounts, documents and flagged differences in the demonstration. The thresholds shown illustrate review priorities; the team retains the business decision.
Trace an invoiced line back to its explanation
A surcharge may reflect a service absent from the original offer or a condition already agreed. The team retrieves the purchasing reference, checks the scope and reviews shipment information to understand what was performed.
That examination leads to a documented decision: accept a justified explanation or prepare a correction request. A flagged difference directs the review; its presence alone does not prove a billing error.
Track an actual financial result
Detecting a difference does not mean recovering its value. Distinguish reviewed items, confirmed differences and corrections actually obtained. To evaluate the work, also observe review time and the share of invoices reconciled within the agreed scope.
Exchanges with accounting and financial systems are defined around this process. Invoice control becomes part of the purchase–transport–invoice chain, with explicit responsibilities at each stage.
Prepare your implementation
Details to work through using your flows and organization.
How should amounts in different currencies be compared?
Define the comparison currency and conversion rule. Amounts must also concern the same service and scope of charges.
Which supporting documents are useful?
The invoice, chosen offer or applicable rate card, shipment references and information explaining any additional service provide the review context.
How does the review connect to accounting?
Start with your process stages: review, decision, correction request and outcome tracking. Data exchanges with financial tools are defined around that flow.
Watch the product videos
Invoice control with Zach
Review your transport invoice-control process
Start with an invoice, its purchasing reference and a difference your team needs to explain.